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Free W-9 Form Generator

Create IRS Form W-9 (Request for Taxpayer Identification Number) instantly. Perfect for contractors, freelancers, and businesses.

Note: Provide either SSN or EIN, not both. Individuals typically use SSN, businesses use EIN.

Form W-9

Request for Taxpayer Identification Number and Certification

Part I - Taxpayer Information

Name: _________________________

Tax Classification: Individual

Address: _________________________

City, State, ZIP: ,

Part II - Taxpayer Identification Number (TIN)

SSN or EIN: _________________________

Part III - Certification

Under penalties of perjury, I certify that:

  1. The number shown on this form is my correct taxpayer identification number
  2. I am not subject to backup withholding

Signature: _________________________

Date: _________________________

What is Form W-9?

Form W-9 (Request for Taxpayer Identification Number and Certification) is an IRS form used by businesses to collect taxpayer identification information from independent contractors, freelancers, and other non-employee service providers. It's required when you pay someone $600 or more in a tax year.

Who Needs It?

Businesses paying independent contractors, freelancers, or vendors $600+ annually must collect W-9 forms for tax reporting purposes.

When to Use

Request a W-9 before making the first payment to a new contractor or vendor. This ensures you have their tax ID for 1099-NEC reporting at year-end.

How to Fill Out Form W-9

1

Part I - Taxpayer Information

Enter your legal name (as it appears on your tax return), business name if different, tax classification, and complete mailing address.

2

Part II - Taxpayer Identification Number

Provide either your Social Security Number (SSN) for individuals or Employer Identification Number (EIN) for businesses. Never provide both.

3

Part III - Certification

Sign and date the form certifying that the information is correct and that you're not subject to backup withholding (unless notified by the IRS).

Important Information

  • • Form W-9 is used for information purposes only - it's not filed with the IRS
  • • Keep completed W-9 forms on file for at least 4 years
  • • Use the information from W-9 to prepare Form 1099-NEC for contractors paid $600+
  • • Never email W-9 forms with SSN/EIN - use secure methods for transmission
  • • This tool generates a standard W-9 form. Consult a tax professional for specific situations.

Frequently Asked Questions

Do I need to file W-9 with the IRS?

No, Form W-9 is not filed with the IRS. It's kept by the business that pays you and used to prepare Form 1099-NEC at the end of the year.

What's the difference between W-9 and 1099?

W-9 is filled out by the contractor/vendor to provide their tax ID. 1099-NEC is sent by the business to the contractor and IRS reporting payments made during the year.

When should I request a W-9?

Request a W-9 before making the first payment to a new contractor or vendor. This ensures you have their information ready for year-end tax reporting.