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Time Zone Meeting Planner

Visualize overlapping working hours for remote teams across the globe.

Team Locations
Add cities to compare their schedules
New York
London
Colombo
City / Timezone
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New York UTC -5
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London UTC 0
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Colombo UTC +5.5
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Working Hours (8am - 6pm)
Off Hours

Optimizing Collaboration Across Time Zones

As remote work becomes the standard for global teams, the biggest challenge isn't the distance, but the difference in clocks. Finding a meeting time that doesn't force a team member in London to stay up until midnight while a colleague in New York is just starting their lunch is critical for employee well-being and productivity.

The "Golden Windows" of Global Work

Every region has a "Golden Window" for collaboration. Our tool highlights these overlaps in green (8:00 AM to 6:00 PM local time). For example, EST (New York) and GMT (London) share a primary window of four hours between 9:00 AM EST and 1:00 PM EST. Identifying these windows allows you to schedule critical syncs without burning out your team.

Meeting Planning Best Practices

  • Rotate the burden: If you have a permanent team sync, alternate the time weekly so no single person always has a late-night or early-morning call.
  • Respect the boundaries: Aim to start meetings no earlier than 9:00 AM and end no later than 5:00 PM for all participants when possible.
  • Use Asynchronous First: If the overlap is too small (e.g., San Francisco to Singapore), use tools like Loom or shared documents instead of mandatory meetings.